Come and work with us

Employment Status: Permanent, part time
Days & Hours of Work: 3 days per week totalling 22.8 hours per week
Competitive Salary: Band 6 - $98,867.71 p.a ($59,320.63 pro rata) + 11.5% superannuation
Location: Corporate Centre in Sandringham, with the flexibility to work from home

About Us:

We are a passionate organisation, connected in our shared goal to be ‘sector leading’ in all that we do for the community and each other. Home to over 100,000 residents, Bayside City Council's enduring purpose is building extraordinary places, thriving communities, and better futures.

Bayside Council is an equal-opportunity employer committed to providing an accessible and safe working environment that embraces and values child safety, diversity, and inclusion. Our organisational strategy is made up of three priorities and we consider these in everything we do: Diversity, Equity & Inclusion, Customer Experience and Results Matter.

We want everyone to be as proud of what we are achieving – and excited about our future – as we are, and we are committed to working together to achieve this.

About the Role:

As Executive Assistant to the Director Community & Customer Experience you will provide support to the Director and the leadership team of the Division and contribute to the success of broader initiatives and functions of the team.

You will provide professional administrative support to the Director, ensure information flow and communication is effective, coordinate key meetings, and liaise with staff and leaders with Council report preparation and priority correspondence responsibilities.

We are looking for a highly organised, dynamic, customer focused and skilled Executive Assistant that builds strong organisational relationships, has exceptional interpersonal and time management skills and with an eye for detail.

You will thrive in a community service and customer focused environment working with specialists across a broad range of community services, library and arts services, community wellbeing, customer experience, customer service, community engagement, and communications. You will be capable of managing a busy workload and actively show initiative for improving the way that we work.

You will be responsible for:

• Providing confidential, accurate and efficient personal assistance.
• Providing administrative support services to Divisional Managers and staff.
• Ensuring quality and timely responses to correspondence.
• Coordinating Council report processes for the Division in alignment with the organisational agenda management system.

Key Selection Criteria:

To be successful in this role, you will bring the following skills and competencies:

• Highly professional, politically savvy, displays confidence when dealing with others with well-developed interpersonal, written and verbal communication skills.
• Sets and manages competing priorities, plans workloads, meets deadlines and achieves outcomes through the efficient use of time with strong attention-to-detail and a focus on getting things right first-time.
• Resourceful, innovative, and proactive, thinks and works independently with minimal direction and is highly collaborative in a team environment.
• Exceptional customer focus, technically savvy, results oriented with personal drive and integrity.
• A strong desire to learn and adapt to new challenges.

Mandatory pre-employment requirements:

• Be willing to undergo and complete a satisfactory criminal history check.
• Provide or obtain an employment-based Working with Children check.
• Psychometric testing.

What we can offer you in return: 

• A work life/balance through flexible and hybrid working arrangements.
• Generous leave provisions, including accrued time off, parental leave, three days of wellbeing leave per year, cultural and ceremonial leave, gender affirmation leave, plus the ability to purchase up to four weeks additional leave per year.
• Dedicated Staff Wellbeing programs, events and gym membership discounts.
• Learning and development opportunities so our people can grow and thrive.
• A Parkland surrounded office that is only short 500m stroll to the beach.
• Free onsite staff parking plus hybrid vehicles that employees can book for work related travel.
• A Green Money program, that rewards our staff for taking simple everyday steps to a more substantiable and climate aware living.

If you are ready to be part of our incredible organisation, and you think this role is the right fit for you, then we look forward to finding out more about you and what you would bring to this role.

 How to apply:

1. To discover more about the role and responsibilities review the Position Description.
2. Please include a cover letter to introduce yourself letting us know what interests you about the role and what makes you a great candidate.  
3. Click Apply to submit your application.
4. If you require reasonable adjustment at any point throughout the recruitment process, then please do let us know by contacting the listed Hiring Manager.

Applications close: Tuesday 28 January, 11:55pm

If you would like to learn more about this opportunity or have any questions, please contact Alice Westmore, Strategic People & Culture Business Partner via email awestmore@bayside.vic.gov.au

Bayside City Council prides itself on its values of Respect Each Other, Own It, Work Together and Find Better Ways.

Bayside City Council proudly acknowledges the Bunurong People of the Kulin Nation as the Traditional Owners and Custodians of this land, and we pay our respects to their Elders, past, present and emerging as well as all Aboriginal or Torres Strait Islander community members with us today.

We are an equal opportunity employer committed to an equitable, diverse and socially inclusive work environment. We actively encourage applicants with Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQA+ people and people from culturally diverse backgrounds to apply for this opportunity.