Employment Status: Fixed term – 12 months
Days & Hours of Work: 5 Days, totalling 38 Hours per week.
Competitive Salary: Band 6 $105,907 p.a. + 12% superannuation.
Location: Corporate Centre in Sandringham, with the flexibility to work from home.

About Us:

We are a passionate organisation, connected in our shared goal to be ‘sector leading’ in all that we do for the community and each other. Home to over 100,000 residents, Bayside City Council's enduring purpose is building extraordinary places, thriving communities, and better futures.

Bayside Council is an equal-opportunity employer committed to providing an accessible and safe working environment that embraces and values child safety, diversity, and inclusion. Our organisational strategy is made up of three priorities and we consider these in everything we do: Diversity, Equity & Inclusion, Customer Experience and Results Matter.

We want everyone to be as proud of what we are achieving – and excited about our future – as we are, and we are committed to working together to achieve this.

About the Role:

Join Bayside City Council’s Enterprise Project Management Office as an EPMO Project Management Information System (PMIS) Specialist. Reporting to the EPMO Lead, you’ll be part of a small, high-impact team that drives project governance, capability uplift, and delivery assurance across our capital works program.

We are seeking an experienced and customer-focused PMIS Specialist to play a key role in the implementation and adoption of Bayside's Project Portfolio Management solution.

Within the Enterprise Project Management Office, the PMIS Specialist will be responsible for the technical configuration, data transition and deployment, and enhancement of our Project Management Information System, while also assisting with system implementation, reporting, training and business adoption activities.

Working closely with project managers, sponsors, business stakeholders, Information Technology and the system vendor, this role will ensure the PMIS remains reliable, secure, user-friendly and aligned with Bayside's Project Management Framework (PMF).

The role combines solution management, technical support, data management, business intelligence, capability development and continuous improvement responsibilities. It is ideal for someone who enjoys working across both business and technology environments and who can translate operational needs into practical business solutions that improve project delivery and organisational performance.

You will be responsible for:

• Leading the deployment and transition of a new Project Management Information System from Council's legacy system, including implementation planning, business readiness and user onboarding activities.
• Managing system configuration, data migration, data quality, testing, release management and system optimisation to ensure the platform supports effective project and portfolio management.
• Driving Project Management Information System and Project Management Framework adoption through stakeholder engagement, training, capability development, workshop facilitation and change support initiatives.
• Developing and maintaining dashboards, Power BI solutions and reporting frameworks that provide trusted project and portfolio information and support informed decision-making.
• Establishing, embedding and maintaining Project Management governance, reporting and data standards, ensuring alignment with the Project Management Framework and organisational requirements.
• Acting as the Project Management Information System subject matter expert, partnering with the System Vendor, Information Technology and business stakeholders to deliver continuous improvement, maximise system value and drive the ongoing maturity of system utilisation and Portfolio Management Framework across the organisation.

Key Selection Criteria:

To be successful in this role, you will bring the following skills and competencies:

• Demonstrated experience implementing, configuring and supporting Project Management Information Systems (PMIS) or similar enterprise business systems, including system deployment, configuration and optimisation.
• Proven experience leading and coordinating system implementation activities, including data cleansing, validation, migration, testing, business readiness, release management and user onboarding.
• Strong data management and analytical capabilities, including experience in data governance, data quality assurance, reporting, dashboard development, Power BI solution design and performance insights.
• Experience configuring PMIS workflows, forms, user access, security settings and business processes, ensuring systems align with organisational requirements and project delivery needs.
• Demonstrated experience developing and delivering training, facilitating stakeholder workshops, supporting organisational change and driving PMIS and process adoption.
• Demonstrated ability to translate business requirements into practical system solutions, governance improvements, optimised PMIS processes and measurable business outcomes within project, portfolio management, governance, EPMO or business improvement environments.

Desirable:

• Experience implementing and administering a Project Management Information System.
• Experience in local government or other complex organisational environments.
• Experience leading PMIS training initiatives and stakeholder workshops to build user capability, drive adoption and support successful business change.
• Understanding of project governance, portfolio management and project delivery lifecycles and PRINCE2.

Mandatory pre-employment requirements:

• Be willing to undergo and complete a satisfactory criminal history check.
• Provide or obtain an employment-based Working with Children check. 

What we can offer you in return: 

• A work life/balance through flexible and hybrid working arrangements.
• Generous leave provisions, including accrued time off, parental leave, four days of wellbeing leave per year, cultural and ceremonial leave, gender affirmation leave, plus the ability to purchase up to four weeks additional leave per year.
• Dedicated Staff Wellbeing programs, events and gym membership discounts.
• Learning and development opportunities so our people can grow and thrive.
• A Parkland surrounded office that is only short 500m stroll to the beach.
• Free onsite staff parking plus hybrid vehicles that employees can book for work related travel.

If you are ready to be part of our incredible organisation, and you think this role is the right fit for you, then we look forward to finding out more about you and what you would bring to this role.

How to apply:

1. To discover more about the role and responsibilities review the Position Description on Bayside City Council Careers page.
2. Provide a cover letter responding to the Key Selection Criteria and what has motivated you to apply for this role.
3. Click Apply to submit your application.
4. If you require reasonable adjustments at any point throughout the recruitment process, then please do let us know by contacting the listed Hiring Manager.

Applications close: Sunday 08 November, 11:55pm

Please note - Shortlisting will commence prior to the closing date so we encourage you to submit your application as soon as possible.

If you would like to learn more about this opportunity or have any question, please contact Rose Munafo via email rmunafo@bayside.vic.gov.au

Bayside City Council prides itself on its values of Respect Each Other, Own It, Work Together and Find Better Ways.

Bayside City Council proudly acknowledges the Bunurong People of the Kulin Nation as the Traditional Owners and Custodians of this land, and we pay our respects to their Elders, past, present and emerging as well as all Aboriginal or Torres Strait Islander community members with us today.

We are an equal opportunity employer committed to an equitable, diverse and socially inclusive work environment. We actively encourage applicants with Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQA+ people and people from culturally diverse backgrounds to apply for this opportunity.