Employment Status: Permanent, full time
Days & Hours of Work: Monday - Friday, totalling 38 hours per week
Competitive Salary: Band 4A or 5A ($74,980 to $83,038 depending on experience) + 12% superannuation.
Location: Corporate Centre in Sandringham, with some flexibility to work from home

About Us:

We are a passionate organisation, connected in our shared goal to be ‘sector leading’ in all that we do for the community and each other. Home to over 100,000 residents, Bayside City Council's enduring purpose is building extraordinary places, thriving communities, and better futures.

Bayside Council is an equal-opportunity employer committed to providing an accessible and safe working environment that embraces and values child safety, diversity, and inclusion. Our organisational strategy is made up of three priorities and we consider these in everything we do: Diversity, Equity & Inclusion, Customer Experience and Results Matter.

We want everyone to be as proud of what we are achieving – and excited about our future – as we are, and we are committed to working together to achieve this.

About the Role:

Reporting to the Coordinator Information Transformation, you will play a key role in advancing Council’s digital transformation, including the migration of physical records to digital platforms and the optimisation of systems such as Content Manager and SharePoint. You will also provide user support and informal training to staff, maintain the integrity and security of Council’s information assets, and ensure compliance with relevant legislation and standards, including but not limited to the Local Government Act 2020 (VIC), Public Records Act 1973 (VIC), and Privacy and Data Protection Act 2014 (VIC).

You will be responsible for:

• Ensuring accurate capture, classification, registration, and indexing of Council records using approved metadata and business classification standards.
• Supporting compliance with legislative and regulatory frameworks including the Public Records Act, Privacy and Data Protection Act, and Local Government Act.
• Managing the retention, disposal, and transfer of records in accordance with approved disposal authorities and Council procedures.
• Assisting with the migration of physical records to digital platforms and supporting the optimisation of systems such as Content Manager and SharePoint.
• Conducting audits, data cleansing, and validation activities to maintain the integrity and reliability of Council’s information assets.
• Administering and maintaining EDRMS configurations including permissions, security groups, and workflows.
• Providing user support and informal training to staff on recordkeeping practices and system use.
• Identifying and implementing opportunities for continuous improvement in information management processes, tools, and compliance.
• Ensuring information assets are secure, accessible, and trustworthy to support informed decision-making and operational efficiency.

Key Selection Criteria:

To be successful in this role, you will bring the following skills and competencies:

• Proficiency in Electronic Document and Records Management Systems (EDRMS), preferably Content Manager, and Microsoft 365.
• Sound knowledge of relevant legislation, including the Public Records Act, Privacy and Data Protection Act, and Local Government Act.
• Experience applying classification and indexing standards using a Business Classification Scheme.
• Ability to support digital transformation initiatives and contribute to continuous improvement of information management practices.
• Strong communication skills, with the ability to support staff and maintain confidentiality.
• Well-developed judgement, initiative, and time management skills.
• Certificate IV or higher in Records/Information Management is desirable, or equivalent experience.
• Experience working in local government or a similar environment is also desirable.

Mandatory pre-employment requirements:

• Be willing to undergo and complete a satisfactory criminal history check.
• Provide or obtain an employment-based Working with Children check. 

What we can offer you in return: 

• A work life/balance through flexible and hybrid working arrangements.
• Generous leave provisions, including accrued time off, parental leave, three days of wellbeing leave per year, cultural and ceremonial leave, gender affirmation leave, plus the ability to purchase up to four weeks additional leave per year.
• Dedicated Staff Wellbeing programs, events and gym membership discounts.
• Learning and development opportunities so our people can grow and thrive.
• A Parkland surrounded office that is only short 500m stroll to the beach.
• Free onsite staff parking plus hybrid vehicles that employees can book for work related travel.

If you are ready to be part of our incredible organisation, and you think this role is the right fit for you, then we look forward to finding out more about you and what you would bring to this role.

How to apply:

1. To discover more about the role and responsibilities review the Position Description.
2. Provide a cover letter responding to the Key Selection Criteria and what has motivated you to apply for this role.
3. Click Apply to submit your application.
4. If you require reasonable adjustment at any point throughout the recruitment process, then please do let us know by contacting the listed Hiring Manager.

Applications close: Sunday 9 November, 11:55pm

If you would like to learn more about this opportunity or have any question, please contact Sharon Hall, Coordinator Information Transformation on 0414 982 232 or via email sharonhall@bayside.vic.gov.au

Bayside City Council prides itself on its values of Respect Each Other, Own It, Work Together and Find Better Ways.

Bayside City Council proudly acknowledges the Bunurong People of the Kulin Nation as the Traditional Owners and Custodians of this land, and we pay our respects to their Elders, past, present and emerging as well as all Aboriginal or Torres Strait Islander community members with us today.

We are an equal opportunity employer committed to an equitable, diverse and socially inclusive work environment. We actively encourage applicants with Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQA+ people and people from culturally diverse backgrounds to apply for this opportunity.